Use Mail in Windows 10 as an Email app

On Windows 10 we can find programs already available for use, among which the Mail app certainly stands out, which allows you to manage all our mail accounts on Windows without having to download any external program or without having to resort to Outlook ( for a fee, being included in the Office suite).

In this guide we will show you how to use the mail app in Windows 10 to add the most used email accounts at the moment, namely Gmail, Microsoft Outlook and Yahoo! Mail and we will also show you how to add corporate mail accounts or other accounts in our possession, so you can read all emails from one place, complete with real-time notifications, spam filter and the possibility to trash or archive directly from the app without opening the web browser.

How to use the Mail App in Windows 10

For maximum compatibility with the Mail app in Windows 10 we suggest you check that your email provider supports IMAP and SMTP for managing messages from the server, so as not to lose any important messages and to be able to send emails without any errors . We advise you not to use POP3, which is now too obsolete and inconvenient to use.

What is the MAIL app

This app is to be preferred over other programs or similar apps because it remains running in the background, sends a notification when each new email arrives and provides a preview of the messages received in its tile on the Start menu, so you can have it immediately a glance at the messages received.

The app is really simple, almost essential, but really comfortable and beautiful graphically, leaving all the space for messages and providing a writing and reading interface that can hardly be improved by other programs. The Mail and Calendar applications, which can be used individually but which integrate with each other, have many customizable options and settings so it is worth configuring them and discovering all their tricks.

How to add Gmail to the MAIL app

To add a Gmail account to the Windows 10 MAIL app, open the Start menu in the lower left, search for the MAIL app and open it; click on the gear icon at the bottom left, select the Manage account item and then click on the Add account item.

A small window will now open, where you just have to select the Google item and enter the access credentials of our account to access the folders of the received mail and be able to send emails through the same account

If we have two-factor authentication for the account in use, we will have to enter the security code received via SMS or via a smartphone enabled to unlock before we can add the account.

In addition to emails, we will also have access to the online Gmail calendar, from which we can manage all our appointments or anniversaries (they will appear within the Windows calendar).

How to add Microsoft Outlook to the MAIL app

The Microsoft account is automatically configured on Windows 10 during installation or after adding a Microsoft account to the operating system; the fastest way to add an Outlook account to the Mail app can be obtained by opening the Settings app from the Start menu, going to the Account menu and, in the Your info screen, clicking on the item Log in with a Microsoft account.

If, on the other hand, we already have a Microsoft account and want to add other Microsoft accounts for e-mail, just go to the Settings -> Account -> E-mail and account path and click on Add an account.

To add other Microsoft accounts directly from the MAIL app just open the same path seen on Gmail (Icon with gear -> Manage account -> Add account) then select the item Outlook.com (private accounts) or Exchange (business accounts or based on Office 365).

When requested, we provide the login credentials of the Microsoft, Live.com, Hotmail or MSN account that we want to manage through the app and confirm.

NOTE: adding other Outlook email addresses to the MAIL app we will not create other accounts on Windows system.